Construction change order template
What is in the template
The template covers the standard fields required on most construction change orders. It is formatted for both heavy civil public works projects and private contractor jobs.
- Change description and scope narrative
- Cost breakdown with labor, material, and equipment lines
- Schedule impact and time extension request fields
- Contract reference and originating RFI or directive number
- Contractor and owner signature blocks
- Project name, number, date, and revision tracking
When to use a change order
Extra work directed in the field
When an inspector or owner representative verbally directs extra work, a change order is the formal paper trail that follows. Fill this template out the same day if possible.
RFI answer that changes the scope
Many RFI responses reveal a plan conflict or missing scope item. If the answer changes what the contractor was asked to build, a change order captures the cost and time adjustment.
Unforeseen site conditions
Differing site conditions — unexpected utilities, groundwater, contamination, or soil conditions different from the geotech report — almost always qualify as a compensable change. Document the condition and submit the change order while work is ongoing.
Owner-requested modifications
Plan revisions, material substitutions requested by the owner, or scope additions after the contract is awarded all go through the change order process.
Track change orders by location
HeavyCivilHelper places each change order as a map pin at the station or work zone where it applies. When multiple changes cluster in the same area, that is usually a signal of a plan conflict or coordination problem that needs attention before it gets worse.
How construction change orders workFrequently asked questions
What format is this change order template?
It is a Word document (.docx) that you can open in Microsoft Word, Google Docs, or any compatible application. Edit the header to include your company name and project information before use.
Do I need to remove the HeavyCivilHelper name before submitting?
Yes. Per our terms, you must remove or replace any HeavyCivilHelper branding before submitting this document to an owner, agency, or any other party on a project.
What is the difference between a change order and a directive?
A directive is a written instruction to proceed with work before cost and time are agreed upon. A change order is the executed contract amendment that formalizes the price and schedule adjustment. On many public works projects, directives come first and change orders follow.
Can I use this template on public works projects?
Yes, as a starting point. Many public agencies have their own required change order forms, so check the contract documents first. On private construction work this template can typically be used directly after editing the header.
How do I track change orders by location on a project?
HeavyCivilHelper lets you place change orders as map pins tied to the station, structure, or work zone where the change applies. When a new change is issued, you can immediately see how it relates to other open items in the same area.
Track change orders on a map
Once you submit the change order, log it in HeavyCivilHelper to keep your field team and PM on the same page. Each change order gets a map pin, a status, and a cost field — visible alongside the RFIs, directives, and submittals on the same project.